Continued use of this website and all associated websites implies your agreement with these terms.
Information Ownership, Collection and Use
AFSA is the sole owner of the information collected on this site. It will not sell, share, or rent information collected through this website or other AFSA web properties to others in ways different from those disclosed in this policy. AFSA collects information from its users at several different points on the site. These include but are not limited to membership registration, meeting and conference registration, marketing, advertising, and sponsorship applications, newsletter registration and contact form submissions.
In order to use certain portions of the site, a user must first complete a profile form. During registration each user is required to give his or her contact information (such as name, email address, title, company name, etc.). This information is also used to determine eligibility for AFSA membership and AFSA member benefits. This information is also used to contact the user about the services on the site in which the user has expressed interest. Finally, this contact information may be shared with other attendees, including vendors and other AFSA members companies.
Event Registration and Related Processes
When users register for conferences, meetings or similar events, AFSA requests information from those users using a registration form. When AFSA already has information about a user (such as through a previous order or registration), AFSA may use such information to facilitate the registration process. When registering for a meeting, a user must first login and then provide contact information, as well as billing information, such as credit card number and expiration date). This financial information is used for billing purposes only and is not stored at AFSA or AFSA vendor company locations. If AFSA has trouble processing an order, it uses the supplied contact information to contact the user.
A cookie is a piece of data stored on the user's hard drive containing information about the user or the session. The cookies AFSA uses are not linked to any personally identifiable information while on the site, except when the user logs in. Cookies are used to measure traffic and calculate views of individual websites.
Users may reject cookies by setting preferences in their browsers. Use the "help" feature of your browser to obtain more information about refusing cookies. Users who set their browsers to reject cookies can still use the AFSA site but may notice reduced functionality.
AFSA and/or its chosen vendors, including hosting providers and web development partners, collect traffic information from visitors for statistical analysis and site improvement. When a user accesses the site, AFSA and its third-party vendors collect information about the user's visit in a log file. Log file information may include, but is not limited to, internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. AFSA uses this information to analyze trends, administer the site, track users' movements in the aggregate, and gather demographic information for aggregate use. IP addresses and other log file information are not linked to personally identifiable information, except when logged in to the website and interacting with specific member resources.
If you wish AFSA to refrain from providing your personally identifiable information, you will not be able to obtain services from AFSA, including registering for meetings, receiving marketing materials or accessing AFSA services.
Newsletters, Meeting Updates and Informational Emails
If a user wishes to subscribe to a newsletter, meeting update or informational email, AFSA collects name, company name, position, business phone, and e-mail address. If the user already has an account with AFSA, the existing record is updated, not duplicated.
AFSA takes security procedures necessary to ensure that personally identifiable information is protected. AFSA uses commercially reasonable efforts to protect all user information collected.
All sensitive user information is maintained in AFSA's offices or at the facilities of AFSA’s technology partners. Only employees or agents who need the information to perform specific functions are granted access to personally identifiable information. AFSA uses reasonable efforts to assure that its employees are informed with regard to AFSA's security and privacy practices. When AFSA adds new policies or changes existing policies, it notifies affected employees.
Correcting or Updating Personal Information
If a user's personally identifiable information changes, a user may update their information (other than their email address) via their profile page. Email addresses may be updated by contacting the AFSA contact listed below.
Users who no longer wish to receive newsletters or promotional materials or have their information provided to third parties may opt-out of such communications to not receive such communications or have information shared by editing the information in their subscription management pane or by contacting AFSA using the information below. AFSA will comply with such requests as soon as is commercially practicable. Such compliance may involve batch processing and other processes that take 30 days or longer.
To change your preference with regard to the way your information is treated, members may login to their account on the AFSA website. Non-members must use communications preferences link in any AFSA email they’ve received.
AFSA will process changes in an appropriate length of time. Some changes may take several days to process because database and email system edits are performed in batches. If you are unable to make a change using the available site resources, please contact AFSA using the information below.
If you have questions regarding the policy, you may contact AFSA's privacy liaison using the following information.
Manager, Communications & Technology
919 18th St. NW, Suite 300
Washington, DC 20006