Privacy Policy

This privacy policy discloses the privacy practices for the American Financial Services Association (“AFSA”) for the website at www.afsaonline.org and all other AFSA properties. If you have any questions about the uses AFSA makes of information collected by means other than the site, you should inquire at or before the time you give such information to AFSA.

Continued use of this website and all associated websites implies your agreement with these terms.

Information Ownership, Collection and Use

AFSA is the sole owner of the information collected on this site. It will not sell, share, or rent information collected through this website or other AFSA web properties to others in ways different from those disclosed in this policy. AFSA collects information from its users at several different points on the site. These include but are not limited to membership registration, meeting and conference registration, marketing, advertising, and sponsorship applications, newsletter registration and contact form submissions. 

Registration

In order to use certain portions of the site, a user must first complete a profile form. During registration each user is required to give his or her contact information (such as name, email address, title, company name, etc.). This information is also used to determine eligibility for AFSA membership and AFSA member benefits. This information is also used to contact the user about the services on the site in which the user has expressed interest. Finally, this contact information may be shared with other attendees, including vendors and other AFSA members companies.

Event Registration and Related Processes

When users register for conferences, meetings or similar events, AFSA requests information from those users using a registration form. When AFSA already has information about a user (such as through a previous order or registration), AFSA may use such information to facilitate the registration process. When registering for a meeting, a user must first login and then provide contact information, as well as billing information, such as credit card number and expiration date). This financial information is used for billing purposes only and is not stored at AFSA or AFSA vendor company locations. If AFSA has trouble processing an order, it uses the supplied contact information to contact the user.

Cookies

A cookie is a piece of data stored on the user's hard drive containing information about the user or the session. The cookies AFSA uses are not linked to any personally identifiable information while on the site, except when the user logs in. Cookies are used to measure traffic and calculate views of individual websites.
Users may reject cookies by setting preferences in their browsers. Use the "help" feature of your browser to obtain more information about refusing cookies. Users who set their browsers to reject cookies can still use the AFSA site but may notice reduced functionality.

Log Files

AFSA and/or its chosen vendors, including hosting providers and web development partners, collect traffic information from visitors for statistical analysis and site improvement. When a user accesses the site, AFSA and its third-party vendors collect information about the user's visit in a log file. Log file information may include, but is not limited to, internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. AFSA uses this information to analyze trends, administer the site, track users' movements in the aggregate, and gather demographic information for aggregate use. IP addresses and other log file information are not linked to personally identifiable information, except when logged in to the website and interacting with specific member resources.

Sharing

  • (a) Aggregated information. AFSA or its hosting provider may share aggregated information with other parties with which AFSA does business. Unless expressly noted, such information is aggregated and is not linked to any information that can identify individual users.
  • (b) Specific services. AFSA may have agreements with other parties to provide specific services. To provide these services, AFSA may share personally identifiable information with such parties. In such cases, AFSA will use its good faith efforts to restrict the information provided to the information necessary for the provision of such services.
  • (c) General use. AFSA shares personally identifiable information (whether in return for compensation or otherwise), including but not limited to, meeting registration information, with various vendors, suppliers and advertisers. While AFSA uses good faith efforts to verify that such vendors, suppliers and advertisers promote products and services of interest to site users, AFSA cannot, and does not, endorse such vendors, suppliers, advertisers, products or services unless AFSA expressly states otherwise. AFSA shares only such information as users themselves provide to AFSA (such as through a registration process) and does not share personally identifiable information derived indirectly. Please visit their privacy policies to learn more about their privacy and security practices.

If you wish AFSA to refrain from providing your personally identifiable information, you will not be able to obtain services from AFSA, including registering for meetings, receiving marketing materials or accessing AFSA services. 

Newsletters, Meeting Updates and Informational Emails

If a user wishes to subscribe to a newsletter, meeting update or informational email, AFSA collects name, company name, position, business phone, and e-mail address. If the user already has an account with AFSA, the existing record is updated, not duplicated.

Security

AFSA takes security procedures necessary to ensure that personally identifiable information is protected. AFSA uses commercially reasonable efforts to protect all user information collected.

All sensitive user information is maintained in AFSA's offices or at the facilities of AFSA’s technology partners. Only employees or agents who need the information to perform specific functions are granted access to personally identifiable information. AFSA uses reasonable efforts to assure that its employees are informed with regard to AFSA's security and privacy practices. When AFSA adds new policies or changes existing policies, it notifies affected employees.

Correcting or Updating Personal Information

If a user's personally identifiable information changes, a user may update their information (other than their email address) via their profile page. Email addresses may be updated by contacting the AFSA contact listed below. 

Choice/Opt-out

Users who no longer wish to receive newsletters or promotional materials or have their information provided to third parties may opt-out of such communications to not receive such communications or have information shared by editing the information in their subscription management pane or by contacting AFSA using the information below. AFSA will comply with such requests as soon as is commercially practicable. Such compliance may involve batch processing and other processes that take 30 days or longer.

To change your preference with regard to the way your information is treated, members may login to their account on the AFSA website. Non-members must use communications preferences link in any AFSA email they’ve received.

Response Times

AFSA will process changes in an appropriate length of time. Some changes may take several days to process because database and email system edits are performed in batches. If you are unable to make a change using the available site resources, please contact AFSA using the information below.

Changes to This Privacy Policy

Any changes to our Privacy Policy will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy. However, we suggest that you read this document each time you use the website to ensure that it still meets with your approval.

Exceptions

Notwithstanding anything else in this privacy policy to the contrary, AFSA may collect personally identifiable information and use such information in ways other than those described above if AFSA is required to do so by law or if AFSA deems it advisable in the course of assisting law enforcement activities or protecting its website(s) or other property.

Contact Information

If you have questions regarding the policy, you may contact AFSA's privacy liaison using the following information.
Manager, Communications & Technology
919 18th St. NW, Suite 300
Washington, DC 20006
Email: itsupport@afsamail.org
Telephone 202-466-5544